Exhibitor Terms & Conditions

By submitting an application, you agree that you have read the Eligibility and Selection Criteria guidelines as well as the following Exhibitor Terms and Conditions. Exhibitors must adhere to these terms as a compulsory part of acceptance to the Dartmouth Handcrafters Guild show.

By applying to participate in the Dartmouth Handcrafters Show. you agree to the following:

  1. I have read and understand the Eligibility and Selection Criteria and believe I am eligible to apply.
  2. Booth fees are non-refundable unless the show is cancelled by the Dartmouth Handcrafters Guild.
  3. Payment is accepted via e-Transfer (info@darwineventgroup.com), VISA / MC, or cheque to Darwin Event Group. (NSF Cheques will be charged a $45.00 fee.)
  4. Payment for Exhibitor’s space must be made in full by the date specified upon notification of acceptance. Your space is not guaranteed until full payment has been received.
  5. The Guild reserves the right to publish or otherwise utilize photos provided by exhibitors and photos or video taken during the show for advertising and promotional purposes at any time.
  6. Exhibitors will be permitted to sell only those works which were approved by the Guild. Any work exhibited which has not been approved shall be removed at the request of the Guild.
  7. Assignment of booth is prohibited: Exhibitors shall not share any portion of its exhibit space to any other entity, without the prior knowledge and consent of the Guild. All exhibitors displaying work at the show must have applied, been accepted by the Guild, and be paid members of the Guild even if a booth is to be shared by more than one Exhibitor.
  8. In the event of a booth cancellation applicants are not permitted to offer, rent or allot their booth space to any other entity. The Guild must be advised of any cancellations as soon as possible. Only the Guild may assign vacated booth spaces.
  9. Any space not claimed and occupied or for which no special arrangement with the Guild has been made prior to deadline specified on set up day may be reassigned by the Guild without obligation for any refund whatsoever.
  10. Exhibitor agrees they will MOVE THEIR VEHICLE as soon as they have unloaded in respect for other exhibitors. Exhibitors are required to park only in the designated areas during the show. Loading assistance is available.
  11. All tables must be draped to the floor.
  12. Electrical outlet access will be provided for each booth. Exhibitors must bring their own extension cords/power strips to access electricity.
  13. Booth numbers as provided by the Guild are to be prominently displayed on each booth.
  14. No racks or signage, etc. may be affixed to Sportsplex property. Damage of any nature to the booth area, or property of the Sportsplex, the Guild or other rental company employed to provide services is prohibited. Exhibitors will be held responsible for damage. Cost of damage or loss of items will be billed to the Exhibitor.
  15. All Exhibitor’s personnel shall wear an identification badge while on the Show floor. Each Exhibitor will be issued 3 free personnel badges.
  16. Exhibitors will have 2 hours after show closing to vacate the building. Drapery takedown will begin 1 hour after the closing of the show in areas where crafters have already vacated. Full dismantling will commence at 6:00 PM. Loading assistance will be available on Sunday at close of show.
  17. Exhibitors should maintain inventory to the level that can reasonably be removed during the take down period so we can meet our scheduled vacancy commitments.
  18. The Guild or venue is not responsible for the safety of exhibits from theft, damage by fire or other causes. It is the responsibility of the Exhibitor to provide insurance necessary for the protection of their goods and equipment or any other insurance it may need to cover any losses it may suffer at the Show.
  19. It is expressly understood and the exhibitor agrees by electronically submitting the exhibitor application, that the exhibitor will make no claim of any kind against the the Guild or venue for any loss, damage, or destruction of goods, nor for any injury that may occur to the exhibitor or the exhibitor’s employees while participating in the show, nor for any damages of any nature or character.
  20. The Guild will not be responsible for failure to provide the space and show because of any reason beyond the Guild’s control, including without limitation, damage to the venue, fire, flood, hurricane, tornado, government regulations or controls, strikes, acts of God, or acts of a public enemy. If this is a concern for you, you may secure your own insurance.
  21. Co-Operators insurance: Exhibitors who attend the the Guild show enjoy liability coverage for other sanctioned shows. Insurance certificates and the list of sanctioned shows will not be sent until payment has been received. Any incidents relating to this insurance coverage must be reported to the Guild immediately.