Exhibitor Terms & Conditions

By submitting an application, you agree that you have read the Standards Criteria and Eligibility guidelines and Exhibitor Terms and Conditions (this document) which exhibitors must adhere to as a compulsory part of acceptance to the Dartmouth Handcrafters Guild (DHG) show. All crafts must be produced in accordance with DHG Standards Criteria and Eligibility guidelines which forms part of this agreement.

By applying to participate in our show you agree the following:

  1. I have read and understand the Standards Criteria and Eligibility for applying for DHG shows and believe I am eligible to apply.
  2. Booth fees are non-refundable unless the show is cancelled by DHG.
  3. Payment must accompany the application. Payment is accepted via e-Transfer or cheque. (No fee is required at time of application for the 2021 show. This year invoices for total due will be sent to successful applicants by June 30 via email). NSF Cheques will be charged a $45.00 fee.
  4. Payment for Exhibitor’s space must be made in full by the date specified upon notification of acceptance. Your space is not guaranteed until full payment has been received.
  5. DHG reserves the right to publish or otherwise utilize photos provided by exhibitors and photos or video taken during the show for advertising and promotional purposes at any time.
  6. Exhibitors will be permitted to sell only those works which were approved by DHG. Any work exhibited which has not been approved by DHG shall be removed at the request of DHG.
  7. Assignment of booth is prohibited: Exhibitors shall not share any portion of its exhibit space to any other entity, without the prior knowledge and consent of DHG. All exhibitors displaying work at the show must have applied, been accepted by DHG, and be paid members of the Guild even if a booth is to be shared by more than one Exhibitor.
  8. In the event of a booth cancellation applicants are not permitted to offer, rent or allot their booth space to any other entity. DHG must be advised of any cancellations as soon as possible. Only DHG may assign vacated booth spaces.
  9. Any space not claimed and occupied or for which no special arrangement with DHG has been made prior to deadline specified on set up day may be reassigned by DHG without obligation for any refund whatsoever.
  10. Exhibitor agrees they will MOVE THEIR VEHICLE as soon as they have unloaded in respect for other exhibitors. Exhibitors are required to park only in the designated areas during the show. Loading assistance is available.
  11. All tables must be draped to the floor.
  12. Electrical outlet access will be provided for each booth. Exhibitors must bring their own extension cords/power strips to access electricity.
  13. Booth numbers as provided by DHG are to be prominently displayed on each booth.
  14. No racks or signage, etc. may be affixed to Sportsplex property. Damage of any nature to the booth area, or property of the Sportsplex, DHG or other rental company employed to provide services is prohibited. Exhibitors will be held responsible for damage. Cost of damage or loss of items will be billed to the Exhibitor.
  15. All Exhibitor’s personnel shall wear an identification badge while on the Show floor. Each Exhibitor will be issued 3 free personnel badges.
  16. Exhibitors will have 2 hours after show closing to vacate the building. Drapery takedown will begin 1 hour after the closing of the show in areas where crafters have already vacated. Full dismantling will commence at 6:00 PM. Loading assistance will be available on Sunday at close of show.
  17. Exhibitors should maintain inventory to the level that can reasonably be removed during the take down period so we can meet our scheduled vacancy commitments.
  18. DHG or venue is not responsible for the safety of exhibits from theft, damage by fire or other causes. It is the responsibility of the Exhibitor to provide insurance necessary for the protection of their goods and equipment or any other insurance it may need to cover any losses it may suffer at the Show.
  19. It is expressly understood and the exhibitor agrees by electronically submitting the exhibitor application, that the exhibitor will make no claim of any kind against the DHG or venue for any loss, damage, or destruction of goods, nor for any injury that may occur to the exhibitor or the exhibitor’s employees while participating in the show, nor for any damages of any nature or character.
  20. DHG will not be responsible for failure to provide the space and show because of any reason beyond DHG’s control, including without limitation, damage to the venue, fire, flood, hurricane, tornado, government regulations or controls, strikes, acts of God, or acts of a public enemy. If this is a concern for you, you may secure your own insurance.
  21. Co-Operators insurance: Exhibitors who attend the DHG show enjoy liability coverage for other sanctioned shows. Insurance certificates and the list of sanctioned shows will not be sent until payment has been received. Any incidents relating to this insurance cover must be reported to DHG immediately.