Frequently Asked Questions

Exhibitor Questions (33)

The 2021 show is scheduled be on held on October 22-24 at the Zatzman Sportsplex, 110 Wyse Road, Dartmouth Nova Scotia.

The 2021 show is scheduled be on held on October 22-24 at the Zatzman Sportsplex, 110 Wyse Road, Dartmouth Nova Scotia.

Show Times:
Friday 22nd: 12.00 pm – 6.00 pm
Saturday 23rd: 9.00 am – 6.00 pm
Sunday 24th: 10.00 am – 4.00 pm

NO. The show is a 3 day event and exhibitors are required to staff their booth and remain open for all 3 show days. Booths must remain open until close of business on the final day. No exhibitor will be permitted to breakdown their booth on day 1. If you do not want to attend all 3 days, do not apply for this show.

All exhibitors must be members of the Guild even if sharing a booth space. Each individual exhibitor must complete an application and indicate if they are the PRIMARY or SECONDARY applicant and provide the name of the applicant they wish to share with. Each exhibitor must fill out a separate application and be accepted in order to be permitted to share a space. DHG will invoice the primary applicant for the booth fee and their membership fee. The secondary applicant will only be invoiced for their membership fee.

APPLICATION DEADLINE: Applications close on June 21st 2021

If we have space remaining in any category after the first round of acceptances have been confirmed (soon after June 21st), we may accept some second round applications for a short time thereafter to fill vacancies.

Applications are open to artists, crafts people, authors, bakers/confectioners, etc., who produce handmade art and craft.

Successful applications are based in part on the following criteria:

  • The completeness of your application
  • The quality of workmanship and overall cohesiveness and consistency of your work.
  • How your items and your display are represented in your photos.
  • If we feel that your work is too similar to other artists we have participating. (We limit exhibitors per category)
  • The number and diversity of designs or products you offer. We ask that applicants apply to exhibit items in no more than two categories. We know that many of you are extremely talented in multiple areas, but limiting your focus for this show helps us to preserve the balance among the various crafts shown and, will help to increase your sales.
  • Our need to diversify the crafts available at the Show.

This is only a summary. Please visit the detailed SHOW STANDARDS CRITERIA AND ELIGIBILITY information. (Opens a new window).

PLEASE NOTE: Applicant’s must be the maker of the work for sale. Kits, supplies and resale merchandise are not permitted. Direct Sales / MLM and other distributor type products and services are not eligible. No bulk/factory manufactured items allowed.

The Dartmouth Handcrafters Guild reserves the right to accept or reject applications at its discretion to balance the style and content of the event for the benefit of all who attend.

Acceptance of the exhibitor terms and conditions is a requisite of your application to the show. You must read these before applying. They are available to view in full. READ TERMS AND CONDITIONS HERE (opens a new window).

You must fill out the application and pay a booth deposit in order to be considered for the show. NOTE: Booth deposits are not required at time of application for the 2021 show.

Please complete the application carefully as incomplete applications cannot be considered.

A display picture is required. If you do not have one we suggest setting up a trial/test display wherever you have the room. The display photo you submit must be consistent with the booth you will set-up at the show, but it does not have to be exactly the same. If it is very different and found to be unacceptable, you may be subject to removal from the show. The purpose of this is that we need to see how your set up will look in our show. How you display your items is just as important as the pieces you produce. We also need to know how your booth will look to be sure we do not place visually similar booths next to each other. Please reach out to us if you have questions about this. We are here to help!

We use Dropbox to collect the photos required with your application.
You don’t need a Dropbox account, or need to be signed into one, to upload your photos. However, if you do have a Dropbox account, you can sign in and upload files right from your account if you wish.

How to send your photos:

  • Click the link we provided in the confirmation page. This was also sent to you via email after you submitted your application form.
  • Click Add files and select the photos you wish to upload from your computer or from Dropbox.
  • If you have more files to upload, click +Add more files.
  • PLEASE DO NOT UPLOAD MORE PHOTOS THAN WE REQUEST
  • Once you’ve added all the files you want to upload, you may be prompted to enter your name and email address so that we can associate your photos to your application.
  • Click Upload.

A green check mark appears to show you’ve successfully uploaded your files.

Why do I get an error message when I try to upload a file?

There are several reasons why you might see an error message when trying to upload files to a file request. Here are a few error messages that you may see and how to fix them:

Error: Please upload files under 2 GB.

Error: [Requester’s name (DHG)] doesn’t have enough Dropbox Space for these files.

If this happens, let us know so we can check how much space is left in our Dropbox account.

Error: Something went wrong. Please try sending your files again.

If there is enough space in our Dropbox account and the file is under 2 GB, try to upload to the file request in a new browser (Google Chrome, Mozilla Firefox, or Safari) or in an incognito/private browser window. You can also clear your browser’s cache and reattempt uploading the file.

If you still have problems please contact us.

  • Exhibitors may apply for no more than 2 consecutive booth spaces.
  • Booth types listed here are the only options available.
  • Membership is required for all exhibitors. Membership fee is not included in booth fees. Membership fee is $40 (payable when booth fees are due)

ALL BOOTHS INCLUDE:

  • Electricity.
  • One 60″ x 30″ (5′) table.
  • 2 chairs
  • Co-Operators insurance: Members who attend the DHG show enjoy liability coverage for other sanctioned shows. Insurance certificates will be sent once booth payment has been received.

BOOTH TYPES & FEES

  • Upstairs: 11′ x 6′ = $275 (+HST)
  • Downstairs/Arena: 8′ x 10′ = $295 (+HST)
    (Limited corner booths are available downstairs for an additional $30)

Successful applicants are notified of acceptance as soon as possible after applications close and curating takes place. An invoice will accompany your acceptance notification. Exhibitors will need to pay for their space in full within 2 weeks of the date the invoice is sent in order to secure their space.

If second round applications are accepted (after June 21st), successful applicants will receive an invoice with the acceptance notification. Exhibitors will need to pay for their space in full on receipt of invoice in order to secure their space.

Membership to the Dartmouth Handcrafters Guild is required to participate in the Handmade for the Holidays craft show.
The annual membership fee is $40. This fee is additional, not included in the advertised booth fees.

For 2021 membership fees can simply be paid when the booth fees are paid. The membership fee will be listed as a separate line item on the invoice along with booth fees.

Successful applicants are notified of acceptance as soon as possible after applications close and curating takes place. An invoice will accompany the acceptance notification. Exhibitors will need to pay the invoice in full within 2 weeks of the date the invoice is sent in order to secure their space.

Exhibitors may select which booth type you would like on your application form.

It is simply not possible or practical for exhibitors to select their booth location.  We must ensure that similar booths are not located too close to each other; that incompatible booths are not next to each other. We do our best to place booths near to another exhibitor if they have requested it. We spend a great deal of time planning the best layout possible, keeping all of these things in mind and working within the constraints of each exhibitor’s booth selection. Allowing exhibitors to select a booth location indiscriminately is not practical and would have a negative impact on the entire show. There are a number of things that need to be considered in show layout – we actually take into consideration things like how shoppers peruse the walkways, the psychology of shopper behavior, and more. For the 2021 show we also expect to be working within the constraints of COVID guidelines.

One 60″ x 30″ (5′) table and 2 chairs are included with each booth. Additional chairs are available free of charge. If you require additional tables they are available for a rental fee of $13 each. You may indicate this need on your application form.

No. You are renting floor space only. Each exhibitor is to provide any display that they might need for the appropriate presentation of their work. You may bring your own tables and display items.

One 60″ x 30″ (5′) table and 2 chairs are included with each booth. Additional chairs are available free of charge. If you require additional tables they are available for a rental fee of $13 each. You may indicate this need on your application form.

It is absolutely imperative that the work you display be your own, handmade work. We do not allow buy-sell, kits, MLM, or mass-produced products of any kind in any of our shows.

Please read our Standards Criteria and Eligibility guidelines for details.

What does handmade mean?

Each object should have been “handmade”, “hand crafted” “hand-assembled”, or “hand-altered” by the artist or artisan him or herself.
While the fundamental materials may not always be built from scratch, the exhibitor/maker must have added his or her own twist to the product.  Items may not be mass produced either by hand or machine.  We recognize that artists and crafts people are imaginative and resourceful with varying skills, expertise and aesthetics.  There is room in our community for a broad range of creative expression and techniques.

We expect that supplies used in the crafting process are purchased, such as paint, canvas, fabric, thread, clay, etc.  For example, an artists is permitted to paint on canvas that was purchased from a store as it is the painting that is the artwork.   Some crafts incorporate both hand and machinery crafting. For example, a garment made with store-bought fabric and sewn on a sewing machine.  Woodworking is a very hands-on process, though it typically includes a variety of tools that make the final products possible.

If you doubt that your items fit the definition of handmade, it is likely that they are not the right fit for our show.

Please do not assume that you have a booth reservation until you receive a notification from us confirming that. Once you submit an online application, our system will automatically send you an acknowledgement of your application. This is an acknowledgement only, not a confirmation. We must receive a completed application form and deposit* for your application to be considered. If you are approved and accepted by the curating committee, you will receive a confirmation via email in due course.

*NOTE: Booth deposit is not required at time of application for the 2021 show.

Successful applicants are notified of acceptance as soon as possible after applications close and curating takes place. An invoice will accompany your acceptance notification. Exhibitors will need to pay for their space in full within 2 weeks of the date the invoice is sent in order to secure their space.

Due to the ongoing situation with the pandemic, we have delayed opening applications for the 2021 show. Therefore we will also delay the closing of applications for the 2021 show keeping applications open until June 21. The curating and booth designation will take place thereafter and notifications will be sent as quickly as possible. Please bear with us as we move forward this year as we will need to adapt and change according to the changing health guidelines.

If second round applications are accepted (after June 21st), those will be curated on a rolling basis as they are received.

Your entire booth fee goes towards the associated cost of your booth space at the show.

ALL BOOTHS INCLUDE:

  • Electricity.
  • One 60″ x 30″ (5′) table.
  • 2 chairs
  • Co-Operators insurance: Members who attend the DHG show enjoy liability coverage for other sanctioned shows. Insurance certificates will be sent once booth payment has been received.
  • Loading assistance for set up and breakdown.
  • Use of WIFI for accepting digital payments.

Other Benefits:

Networking and connectivity to your local craft community.

The Dartmouth Handcrafters Guild will be conducting Marketing and Advertising along with Social Media promotions. This attracts inquiries before, during and even after the show which often turn into other opportunities, including future sales, wholesale accounts, media exposure, networking, and more. Also, exhibitors who provide quality images may be featured in print media and via our various social networking sites.

Since all of our shows are curated separately, you do need to apply to each one individually. Acceptance into one show does not guarantee acceptance into all shows. Each application must include photos of your work and display to be considered. Incomplete applications will not be considered.

Booth fees are non-refundable unless the show is cancelled by DHG.

In the event of a booth cancellation applicants are not permitted to offer, rent or allot their booth space to any other entity. DHG must be advised of any cancellations as soon as possible. Only DHG may assign vacated booth spaces.
Any space not claimed and occupied or for which no special arrangement with DHG has been made prior to deadline specified on set up day may be reassigned by DHG without obligation for any refund whatsoever. All booths MUST be completely set up by 11:45am FRIDAY. Cancellations must be made in writing or emailed prior to the show. If you cancel with the proper notice, you will retain your “exhibitor in good standing” rating which affords you early application and other benefits at future shows.

A show may be cancelled by DHG or the host venue for any safety reason due to unforeseen forces of nature, (i.e., hurricanes, tornado, floods, earthquakes, public health issues, etc), or if we are advised by authorities to do so for the sake of public and exhibitor safety. Booth fees are non-refundable unless the show is cancelled by DHG.

Once you complete the application form and submit it, you will be directed to a confirmation page where you will find details for how to make your deposit payment. This information will also be sent to you via email after your application form is submitted successfully. Payments will be accepted via eTransfer or Cheque.

NOTE: There is no deposit required at time of application for the 2021 show.

If you are not accepted, your booth deposit will be refunded. An application is a commitment to the Show so refunds will only be made if you are not offered a space at the Show. If you cancel at a later time, you forfeit your spot in the show and fees will not be refunded.

NOTE: There is no deposit required at time of application for the 2021 show.

We use the word “jury” because it is commonly used in regard to a professional show. However the term ‘curate’ is more accurate. We receive many more applications than we can accept. Because we respect our exhibitors we strive to produce a quality, handmade only craft show. We do not simply accept every applicant: We limit the number of exhibitors per category; and our makers do not have to compete with imported and mass-produced items as we only accept handmade products. We strive to maintain a high level of quality and variety in those items offered at the show, thus ensuring we do not saturate the show with any one type of craft.

We review all complete applications and then make our choice based on several factors. Please review the Standards Criteria and Eligibility guidelines for more details.

Yes. The event location offers free WiFi that our exhibitors may use for conducting electronic sales transactions. However there is no guarantee that the WiFi will be available at all times or that your device will be able to connect to the free WiFi. If you rely solely on the free WiFi to take payments at the show you do so at your own risk. Neither the Dartmouth Handcrafters Guild or the event location can guarantee the availability of the WiFi service.

Exhibitors will be able to move in and set up on Thursday and Friday before the show. Full details will be provided soon.

It is a requirement of participation in the show that booths remain staffed and open during the show hours. No booth will be closed or dismantled before 4:01 p.m. Sunday of the show. Offending Exhibitors will not be permitted to participate in any future Shows.

Our board consists of experienced show producers with knowledge of best practices for advertising and marketing. The new marketing plan will consist of the best possible media coverage for the show using multiple methods. The advertising may include Local TV stations, newspaper ads, direct mail, email blasts, press releases, on-line marketing and social media, etc. We are highly motivated to do everything in our power to ensure a good crowd of qualified shoppers.

The DHG show Exhibitors may be promoted at any time throughout the year between shows on social media. Naturally promotion will be heightened leading up to a show. We make no guarantees of inclusion in this promotion. For best chance of inclusion please provide the photos and information we request from you by the deadlines specified.

We will use whatever images and information we have at hand. The posts we make promoting our exhibitors will be made at various days and times. Any exhibitors showcased will be in no particular order.

We may promote some exhibitors more times than others – this is part of the randomized listing, or because we have additional good quality images to use, and is not because of favoritism. Also, exhibitors who provide the information we request by the posted deadlines have a better chance of being featured in our promotions.

GOOD PHOTOS = GOOD CHANCE to be listed.

If we do not receive any photos or information by the deadline requested, or if we receive images that cannot be used because they are not large enough, sharp/clear enough or they do not adhere to our requirements, we may substitute our own photos of that exhibitor, or other photos the exhibitor has posted publicly on their own social media if available. If we do not have any of our own photos, and receive none from the exhibitor, we may have to exclude that exhibitor from the promotion rotation.

Please DO NOT ask when your image will be posted to social media. We spend hours scheduling the photos, please simply keep watching and waiting – if you have provided the information and photos needed (as explained above) your turn will come. We simply do not have time to check the schedule for everyone to tell you when your photo(s) will be published.

We are constantly monitoring the situation and will always follow all recommended guidelines for the safety of our members and shoppers. Full details will be provided closer to the show based on the restrictions and guidelines in place at that time.

If you are having trouble submitting the application form, contact us via email and we will assist you. If you are accessing the site on a mobile device please try again on a computer first as some mobile devices can cause issues.

If you are an exhibitor with questions about the Show please check the FAQ section first as most questions are answered there. If you have questions not covered here please email for assistance and we will do our best to help you.

Please visit the Contact Page for contact details.